The post-holder will provide support to the Finance Manager by effectively and efficiently managing a variety of accounting aspects within the finance department. He/She will be an active member of the finance management team and will manage and provide leadership to the various sub departments within the Finance Department.

The post-holder will play an active role in the support and further development of new and existing business systems

The Dublin North East Region includes the following hospitals;

• Beaumont Hospital
• Cavan General Hospital
• Connolly Hospital
• Louth County Hospital
• Monaghan General Hospital
• Our Lady of Lourdes Hospital
• Rotunda Hospital

The HSE provides a national service and a regional service to the Dublin and the North East Region and is committed to the provision of world-class care, exceptional clinical services with respect and compassion.

Key Duties & Responsibilities

• Management of staff in assigned sub specialities within the Finance Department.
• Provision of support to transactional processing areas e.g. accounts payable, payroll & accounts receivables.
• Identification of efficiencies in tasks and performance within the finance function and develop solutions for improvement.
• Oversee the planning and organising of the division’s workload to maintain a high level of effectiveness.
• To assist in the compilation and maintenance of financial control and procedure documentation.
• Assist in the management of the financial monthly accruals and prepayments process.
• Assist in the preparation of the monthly management reporting packs along with the analysis and interpretation of monthly financial results within tight deadlines.
• Manage the provision of financial data to support various stakeholders as required.
• Support and provide analytics of data for speciality and patient level costing purposes if/when required
• Ensure appropriate Financial Governance and Internal Financial Controls are embedded within areas of remit.
• Liaise with and lead on any employee relations issues for those employees that are directly line-managed.
• To assist and provide assurances that all financial and accounting policies are applied consistently in an on-going basis.
• Provision of cover for other finance areas as and when required.
• Ad hoc projects as/when required

Reporting Relationships

• Communicate when required with external bodies, i.e. C&AG, RCSI Group, DOHC and other external agencies etc., and communicate internally with all other divisions within the Finance department and across the hospital.
• Staff Management

General

• To act as spokesperson for the Hospital as required.
• To provide cross cover for other personnel within finance department and undertake a full range of duties to include general administration.
• Demonstrate pro-active commitment to all communications with internal and external stakeholders.
• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role.
• To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

0582GVIIFBS Job Specification

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Eligible applicants will be those who on the closing date for the competition have:

1.        Professional Qualifications, Experience, etc

• Membership or working towards membership of a recognised or prescribed accountancy body such as ACCA, CPA, ACMA, CIMA, ACA or equivalent

And

• Minimum 5 years relevant experience in a large complex organisation

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character.

Age

Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act, 2004).  A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.         

Post Specific Requirements:

• Demonstrate experience in staff management
• Experienced and proficient in the use of Microsoft Office suite of applications, in particular Advanced Excel
• Prior experience in SAP or other equivalent ERP systems
• A flexible approach to working hours is required in order to ensure deadlines are met.

• Access to own transport as post may involve occasional travel to other locations.

Technical & Professional Expertise

Demonstrates:

• Experience in dealing with large volumes of complex data in a large organisation and working independently.
• Knowledge / experience and a track record of managing a significant annual budget.
• Knowledge of HSE Financial Regulations.
• Ability to work under pressure and handle stress in a constructive manner.
• Proven track record in accurate forecasting.
• Competency in using the Microsoft Office Suite including Access.
• A working knowledge of other relevant IT systems such as SAP would be an advantage.

Managing and Delivering Results

Demonstrates:

• Strong results focus and ability to achieve results through collaborative working.
• Strong personal emphasis on achieving high standards of excellence and willingness to take personal responsibility to initiate activities and drive objectives through to a conclusion
• Self-motivation and an innovative approach
• Excellent planning, organisational and time-management skills including the ability to work to tight deadlines and operate with multiple competing priorities.

Leadership & Direction

Demonstrates:

• A capacity for management responsibility and initiative
• A track record as an effective leader, who has led, organised and motivated staff in times of rapid change in a challenging environment.
• Team work skills including the ability to work as part of a multidisciplinary team environment.
• Flexibility and adaptability
• The ability to interact in a professional manner with other finance staff, business budget holders and other key stakeholders.
• The ability to work on own initiative while also being a Team Leader
• A capacity to operate successfully in a challenging environment.

Critical Analysis and Decision Making

Demonstrates:

• Strong analytical skills for both financial and activity data.

• Ability to analyse and evaluate complex information from a variety of sources, make timely decisions and take ownership of those decisions and their implications
• Capacity to anticipate problems and to recognise when to involve other parties at the appropriate time and level
• Operational excellence in managing and delivering results with knowledge of hospital service management structures and delivery.
• Excellent planning, organisational and time-management skills including the ability to work to tight deadlines and operate with multiple competing priorities

• Has a patient / service  user centred  approach to the provision and on-going improvement of health and social care services

Communication & Interpersonal

Demonstrates:

• A track record of building and maintaining positive relationships with key internal and external stakeholders.
• Capacity to deliver complex information in understandable terms particularly for staff not familiar with finance or ABF.
• The ability to communicate ideas, positions and information clearly and convincingly in a manner that is sensitive to wider issues.
• Exceptional written, oral, and presentation skills.