The Clinical Coding Department is responsible for analysing and abstracting all inpatient and daycase activity, within the acute healthcare setting, utilising the ICD-10-AM coding classification.  This data must be captured accurately and efficiently on the Hospital Inpatient Enquiry System (HIPE), ensuring adherence with national coding deadlines.  The purpose of this department is to provide assurances that all clinical activity is recorded within the standardised controls and procedures operated in accordance with international best practice, and the Healthcare Pricing Office (HPO). 

• The HIPE database is multifunctional, including:
• Underpins the Activity Based Funding (ABF) model
• Operational and service provision decision making
• Clinical audit and analysis
• Epidemiological study
• Underpins the National Office of Clinical Audit (NOCA) programmes
• Key Performance Indicators and Hospital Metrics monitoring.

The work in this role is diverse and involves interaction with all services in the hospital setting.  Close liaison with Clinicians, Management, Administrative Staff and Nursing all enhance the role and allows the post holder to ensure that the HIPE database gives an accurate reflection of the hospital inpatient and day case activity.  Interaction with national bodies, i.e. HPO, NOCA, Special Delivery Unit (SDU) and other external software providers, is also a large factor in the post.

The initial vacancy is 0.6 WTE (21 Hours per week). A panel will be created from which future temporary and permanent, part time and full time vacancies may be filled.

Informal enquiries: Martina Gibbons, HIPE Team Leader, 01-6465085

This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies*, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867

* A list of ‘other statutory health agencies’ can be found: https://www.gov.ie/en/organisation-information/9c9c03-bodies-under-the-aegis-of-the-department-of-health/?referrer=http://www.health.gov.ie/about-us/agencies-health-bodies/.

Eligible applicants will be those who on the closing date for the competition:

Professional Qualifications, Experience etc.

(a) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004.

Or

(b) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including

Mathematics and English or Irish1. Candidates should have obtained at least Grade C

       on higher level papers in three subjects in that examination.

Or

(c) Have completed a relevant examination at a comparable standard in any equivalent

examination in another jurisdiction.

Or

(d) Hold a comparable and relevant third level qualification of at least level 6 on the

National Qualifications Framework maintained by Qualifications and Quality Ireland,

(QQI).

And

 Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.

Post Specific Requirements: 

• Demonstrate experience in the understanding and application of Medical Terminology.
• Demonstrate experience and ability to navigate and extract information via the Healthcare Record, including associated electronic systems.
• Demonstrate broad administrative experience and multidisciplinary engagement within an acute hospital setting at an operational level.
• Demonstrate experience in managing and prioritising workloads, and adhering to strict deadlines.
• Demonstrate flexibility in delivering service requirements.

Desirble Criteria:

• A flexible approach to working hours is required in order to ensure deadlines are met.
• Significant experience of clinical coding including working in a hospital setting with practical coding experience e.g. extraction of appropriate information from charts and application of clinical codes from a recognised clinical coding scheme e.g. ICD-10-AM/ACHI/ACS.
• Knowledge of the HIPE portal and its functions, including HCAT and the HIPE Reporter.
• Evidence of attending on-going clinical coding training courses up to specialist level e.g. certification or confirmation of attendance at coding courses required.
• Certification in Clinical Coding
• HIMMA certification in Clinical Coding
• Demonstrate experience in applying ICD-10-AM classification
• Understanding of the link between HIPE and Activity Based Funding. 

Relevant Attachement: 

CHB Grade V HIPE Coder Feb 2025