Connolly Hospital Staff Only

The job of a Grade III Clerical Officer can be extremely broad and varies greatly. 

• General administrative support to MDT
• Minute Taking
• Chart pulling as required
• Medical Typing
• Dealing with general queries
• Covering of other specialities when the need arises
• Organisational and time management skills

Other duties as may be assigned to the officer from time to time by their Relevant Line Manager/Supervisor.

This campaign will run in compliance with the Code of Practice prepared by the Commission for Public Service Appointments (CPSA).

The CPSA is responsible for establishing the principles that should be followed when making an appointment. These are set out in the CPSA Code of Practice. The Code outlines the standards that should be adhered to at each stage of the selection process and sets out the review and appeal mechanisms open to candidates should they be unhappy with a selection process.

The CPSA Code of Practice can be accessed via https://www.cpsa.ie/.

General enquires to hayleighr.murtagh@hse.ie

The RCSI Hospital Group includes the following hospitals;

• Beaumont Hospital
• Cavan General Hospital
• Connolly Hospital
• Louth County Hospital
• Monaghan General Hospital
• Our Lady of Lourdes Hospital
• Rotunda Hospital

The Academic Partner for the Group is the RCSI.

RCSI Hospital Group provides a national service and a regional service to Dublin and the North East and is committed to the provision of world-class care, exceptional clinical services with respect and compassion.

Connolly Hospital Blanchardstown is a major teaching hospital providing a range of acute medical and surgical services, day care, outpatient, diagnostic and support services.  Emergency services are provided on a 365-day, 24 hour basis.  Multi-disciplinary teams representative of medical, nursing, allied health professionals, management and general support staff play a pivotal role in the development, delivery, monitoring and evaluation of these services.  The hospital has a current bed complement of >300 beds.

The hospital is affiliated to the Royal College of Surgeons in Ireland (RCSI) for medical education, to Dublin City University (DCU) for nursing education and to University College Dublin (UCD), Trinity College Dublin (TCD) and the Institute of Technology for allied health professional education.

Connolly Hospital is one of 8 hospitals in the RCSI Hospitals Group covering a population of over 800,000 people.  Connolly Hospital’s Catchment Population of over 331,000 covers Dublin West, North Kildare and South Meath.

Principal Duties & Responsibilities:

• Provide administrative support to the service
• Healthcare Records Management (HCR)
• Ensure targets are achieved and deadlines met.
• Ensure work is carried out to highest standard.
• Responsible for the Health and Safety of yourself and others.
• Ongoing personal development and training

Administration

• Filing of reports/correspondence 
• General office duties
• Minute Taking
• Liaising with Medical, Nursing and other members of the MDT teams as required
• Liaising with external stakeholders as appropriate to the service
• Carry out any other duties that may be assigned by the Line Manager.

Information Technology

• Participate in ICT projects in relation to the department

Health & Safety

• Ensure that effective safety procedures are in place to comply with the Health, Safety & Welfare at Work Act

Confidentiality

You will be aware of the confidential nature of hospital work and in particular the patient’s right to confidentiality. To this end you will not discuss workings of the Hospital or it’s patients with people outside the hospital, except as required to do so in the course of your work. You must return to the hospital upon request and in any event, upon the termination of your employment, all documents or other property of the hospital which are in your possession or under your control. No documents or property of the hospital may be removed from the hospital without prior authorisation.

The post may involve acting in a higher capacity if required.

Connolly Hospital Staff Only

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:

• Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied..

Or

• Passed an examination of at least equivalent standard

Or

• Satisfactory relevant experience which encompasses demonstrable equivalent skills

And

(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability), for the proper discharge of the office.

Post Specific Requirements:

• Candidates must possess the requisite knowledge and ability, including a high standard of suitability and administrative ability, for the proper discharge of the office.
• Proficiency in Microsoft office, excel experience would be desirable
• Administrative support
• Proficiency in IPMS,
• Proficiency in Minute Taking

Each candidate must on closing date for applications:

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character.

Age

Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act, 2004).  A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.

* A list of ‘other statutory health agencies’ can be found here.

Technical & Professional Knowledge

Has a command over the technical/ professional skills and knowledge required within the job holder’s role and continues to upskill to maintain high professional standards and continuous professional development requirements

Probelem Solving and Decision Making

Identifies and solves problems by understanding the situation, seeking additional information, developing and weighing alternatives, and choosing the most appropriate course of action given the circumstances.

Communication and Interpersonal Skills

Speaks and writes clearly, fluently and effectively to both individuals and groups; communicates in a manner that will persuade, convince and influence others, in order to motivate, inspire or encourage hem to follow a particuar course of action.

Teamwork

Has the ability and desire to work cooperatively with others; collaborating to get the job done. Provides support to colleagues to help develop a strong and cohesive team ethos. Willing to participate as a member of the team.

This Job Description is intended as a basic guide to the scope and responsibilities of the position and is subject to regular review and amendment. The role holder will be required to be flexible in this position and is expected to facilitate working additional hours on occasion, when requested.

The RCSI Hospital Group is an Equal Opportunities Employer.

Ide