RCSI Hospital Group HQ

Grade IV Finance Department

Job Locations Connolly Hospital
Posted Date 2 weeks ago(23/09/2022 17:13)
Job ID
2022-2288
# of Openings
1
Category
Management & Administrative
Closing Date
07/10/2022

Overview

To work operationally within the Finance department and support the department objectives. The successful candidate will be assigned to the Hospital’s Accounts Payable Department which incorporates the Pharmacy Department Accounts Payable.

Organisational Context

  • The RCSI Hospital Group includes the following hospitals
  • Beaumont Hospital, Dublin 9
  • Cavan General Hospital, Cavan
  • Connolly Hospital, Blanchardstown, Dublin 15
  • Louth County Hospital, Dundalk,
  • Monaghan General Hospital, Monaghan
  • Our Lady of Lourdes Hospital, Drogheda
  • Rotunda Hospital, Dublin 1

 

The Academic Partner for the Group is the RCSI

 

RCSI Hospital Group provides a national service and a regional service to Dublin and the North East and is committed to the provision of world-class care, exceptional clinical services with respect and compassion.

 

Connolly Hospital Blanchardstown is a major teaching hospital providing a range of acute medical and surgical services, day care, outpatient, diagnostic and support services.  Emergency services are provided on a 365-day, 24 hour basis.  Multi-disciplinary teams representative of medical, nursing, allied health professionals, management and general support staff play a pivotal role in the development, delivery, monitoring and evaluation of these services.  The hospital has a current bed complement of >300 beds.

 

The hospital is affiliated to the Royal College of Surgeons in Ireland (RCSI) for medical education, to Dublin City University (DCU) for nursing education and to University College Dublin (UCD), Trinity College Dublin (TCD) and the Institute of Technology for allied health professional education.

 

Connolly Hospital is one of 8 hospitals in the RCSI Hospitals Group covering a population of over 800,000 people.  Connolly Hospital’s Catchment Population of over 331,000 covers Dublin West, North Kildare and South Meath.

Key Responsibilities

Principal Duties & Responsibilities:

           

          

Accounts Payable

  • Processing invoices for payment on SAP in accordance with procedures and deadlines e.g. Verifying invoices to goods receipt dockets before payment
  • Raising requisitions and purchase orders for certain services within the Hospital
  • Receipt Goods and Services on SAP system
  • Responding to supplier queries in a timely and efficient manner and dealing with any disputes that arise
  • Reconciliation of supplier accounts on a regular basis via supplier statements
  • Assist in the financial monthly accruals and prepayments processes
  • Updating information in relation to high cost spend using Excel spreadsheets
  • Ensuring that necessary documentation is correctly maintained and filed
  • Participate in education & training requirements
  •  
  • Assist with general day to day duties of the Department

Pharmacy Accounts

  • Ensuring invoices received are reconciled to delivery dockets before arranging payment.
  • Recording all Pharmacy invoices for payment on an excel spreadsheet in correct format and forward to HSE Shared Services to be uploaded on SAP System
  • Preparation of monthly accruals to be forwarded to HSE Shared Services for uploading onto the SAP system.
  • Reconciling supplier accounts and dealing with any queries or disputes that may arise.
  • Prepare and submit reports on cost of drugs to be reimbursed by the National Cancer Control Program (NCCP) on a quarterly basis.
  • Submit claims for a number of patients in receipt of oncology drugs for reimbursement by PCRS.
  • Maintain records of high-spend drugs on excel spreadsheets

 

Information Technology

  • Participate in ICT projects in relation to the department
  • Assist in the role out of the new Integrated Financial Management System

Customer Service

  • Promote and maintain a customer focused environment by ensuring service-users are treated with dignity and respect.
  • Promote co-operation and working in harmony with other teams and disciplines.

 

Standards, policies, procedures & legislation

  • Contribute to the development of policies and procedures for own area in collaboration with the Accounts Payable manager.
  • Maintain own knowledge of relevant policies, procedures, guidelines and practices to perform the role effectively.
  • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated HSE protocols for implementing and maintaining these standards.

Service delivery and service improvement

  • Engage in decisions regarding continuous process improvements
  • Ensure that service users are treated with dignity and respect.

Health & Safety

  • Ensure that effective safety procedures are in place to comply with the Health, Safety & Welfare at Work Act

 

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office

Essential Criteria

Each candidate must on closing date for applications:

 

This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies*, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867.

 

1  Professional Qualification and Experience

  1. (i) Have obtained at least Grade D (or a Pass) in five subjects including Mathematics and English) or Irish (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Leaving Certificate

And

              (ii) have obtained at least Grade C (or honours) in higher level (or honours) papers in three subjects in that examination (or two subjects if Irish or Mathematics or both Irish and Mathematics are included).

Or

  1. Have obtained a comparable standard in any equivalent examination

Or

  1. Hold a third level qualification of at least degree standard

Or

  1. Have satisfactory experience in an office of clerical officer or designated post under a health board, local authority or vocational education committee in the Ste or General Medical Services (Payments) Board, St James Hospital, Beaumont Hospital Board, An Bord Altranais or the Local Government Computer Services Board.
  2. Possess sufficient Administrative capacity to discharge the functions of the grade.

 

 

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

 

Character

Each candidate for and any person holding the office must be of good character.

Skills & Competencies

Technical and Professional Expertise

Has a command over the technical/ professional skills and knowledge required within the job holder’s role and continues to upskill to maintain high professional standards and continuous professional development requirements.

 

Analytical Skills

Uses a logical reasoning process to break down and analyse information and data to support effective decision making and other related processes.

 

Communication and Interpersonal skills

Speaks and writes clearly, fluently and effectively to both individuals and groups; communicates in a manner that will persuade, convince and influence others, in order to motivate, inspire or encourage them to follow a particular course of action.

 

Resource Management

Manages and utilises the organisations resources in the most effective manner to maximise the value for money proposition and to identify costs savings where possible.

 

Problem Solving & Decision Making

Identifies and solves problems by understanding the situation, seeking additional information, developing and weighing alternatives, and choosing the most appropriate course of action given the circumstances.

 

Teamwork

Has the ability and desire to cooperatively with others, collaborating to get the job done. Provides support to colleagues to help develop a strong and cohesive team ethos. Willing to participate as a member of the team.

 

This Job Description is intended as a basic guide to the scope and responsibilities of the position and is subject to regular review and amendment. The role holder will be required to be flexible in this position and is expected to facilitate working additional hours on occasion, when requested.

 

The RCSI Hospital Group is an Equal Opportunities Employer.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed