RCSI Hospital Group HQ

Deputy General Manager – Head of Operations Connolly Hospital

Job Locations Connolly Hospital
Posted Date 1 week ago(09/09/2021 14:06)
Job ID
2021-1298
# of Openings
1
Category
Management & Administrative
Closing Date
24/09/2021

Overview

        rcsi                Connolly                                                                                                          The Deputy General Manager will deputise for the General Manager and act for, and represent, the General Manager in matters pertaining to his/her areas of responsibility as directed and delegated by him/her from time to time. The Deputy General Manager will have a very hands on approach on all aspects of the operational function of the hospital and will lead on all activity relevant to this.

There are three distinct elements to the role:

  • Day to day operational management and co-ordination of clinical and related functions within the organisation through the Directorate MDT’s
  • Business performance and improvement systems and processes of the Hospital
  • General Services including estates, hygiene/cleaning services, decontamination, telephony, transport etc.

 

This role is structured to take account of the demands of a 24/7 operation in collaboration with all members of the Hospital Executive. Therefore, it must have the inbuilt flexibility to function as part of the Hospital Executive and provide cover on an agreed basis.

Organisational Context

The RCSI Hospital Group includes the following hospitals;

  • Beaumont Hospital
  • Cavan General Hospital
  • Connolly Hospital
  • Louth County Hospital
  • Monaghan General Hospital
  • Our Lady of Lourdes Hospital
  • Rotunda Hospital

The Academic Partner for the Group is the RCSI.

 

RCSI Hospital Group provides a national service and a regional service to Dublin and the North East and is committed to the provision of world-class care, exceptional clinical services with respect and compassion.

Key Responsibilities

Connolly Hospital Blanchardstown is a major teaching hospital providing a range of acute medical and surgical services, day care, outpatient, diagnostic and support services.  Emergency services are provided on a 365-day, 24-hour basis.  Multi-disciplinary teams representative of medical, nursing, allied health professionals, management and general support staff play a pivotal role in the development, delivery, monitoring and evaluation of these services.  The hospital has a current bed complement of 391 beds.

 

The hospital is affiliated to the Royal College of Surgeons in Ireland (RCSI) for medical education, to Dublin City University (DCU) for nursing education and to University College Dublin (UCD), Trinity College Dublin (TCD) and the Institute of Technology for allied health professional education.

 

Strategic

 

  • Lead on and deliver on the key strategic objectives of the organisation and ensure the effective development and operation of services within their remit
  • Preparation of business cases and other proposals, to secure additional staffing, equipment and financial resources for new service developments. 
  • Development of effective partnerships with external organisations and other stakeholders
  • Represent the hospital as required and ensure the hospitals objectives are achieved
  • Lead and work collaboratively with relevant members of the Executive Management Team in meeting the National Standards for Safer Better Healthcare
  • Manage and review resource utilization to ensure efficiency and effectiveness

Operations

  • Responsible for and lead operational management/service delivery including:
  • Delivery of safe, efficient and effective services to patients
  • Lead on the development, in collaboration with relevant stakeholders, effective processes for monitoring and managing activity, and take corrective action if performance /targets are not achieved
  • Establish ongoing development of Business Intelligence Unit Control Hub for data / information so that it can be retrieved in a systematic way to support key business / clinical decision-making and service efficiencies and improvement.
  • Development of hospital clinical and business processes with a strong emphasis on patient mapping, capacity management, cost efficiency and effectiveness, lean processing, productive wards, etc.
  • Analysis of patient pathways / journeys, patient flow, hospital throughput and discharge planning  and working closely with all Key Stakeholders in this regard
  • Lead on analysis improvement of key data emerging in terms of identifying areas for improvement
  • Agreeing a core data set and using this information to drive performance across services and functions
  • Interrogation of data, providing comprehensive comparative analysis, develop a range of performance management reports to facilitate the Hospital Executive’s decision making, address appropriate benchmarking measures in line with similar hospitals
  • Develop and implement early warning / alert systems to productively improve performance, cost overruns, etc.
  • Working with clinicians to improve cost consciousness in decision-making with regard to service / quality improvements 
  • Re-organise and re-designate physical and process infrastructure to meet demands in a timely manner
  • Monitor population profiles presenting and projected and determining future demands on services
  • Addressing capacity and competence issues in a developmental way throughout the hospital to improve the overall analytical capacity and cost analysis capability, in cooperation with HR and members of the Hospital Executive.
  • Enabling middle management level to analyse data and make informed choices to support Hospital Executive decision-making. 
  • Develop robust business cases underpinned by sound financial planning to ensure efficiencies and effectiveness of the service delivered and monitor implementation.
  • Develop Service Level arrangements across the multi sites of RCSI HG to maximise capacity and support business continuity for appropriate and reasonable service. 

People Management

  • Provide leadership for clinical and administrative teams and ensure an effective learning environment for the multidisciplinary team and taking an active part in the delivery of care as appropriate.
  • Working in collaboration with the learning and development team, and training bodies to ensure the provision of a highly skilled workforce to meet the current and future requirements of the Hospital
  • Promote an environment that is conducive to the development of best practice, enhances staff retention and promotes good employee relations.
  • Maintain a high level of staff morale, promoting good communication, team spirit and job satisfaction among members of the multidisciplinary team. Strive to ensure that staff are accountable, responsible and have authority to practice and manage within their roles.
  • Play a role in the recruitment and selection of staff for the service.
  • Ensure that staff are effectively supported with development of personal development plans.
  • Ensure continuous professional and practice development initiatives in line with the strategic aims of the Hospital.
  • Comply with all HR system and policy requirements including recording of relevant data
  • Establish a formal mechanism for communication among team including schedules for staff meetings.
  • Lead, manage and support staff in their performance.

Learning and Education

 

  • Take personal responsibility for own professional development and keep up to date with evidence based practice and research.
  • Attend and participate in relevant staff development programmes on an ongoing basis and sharing knowledge with other staff members.
  • Assist in the training of colleagues where required.
  • Identify and inform the Learning and Education Team of any training and professional development requirements.
  • Attend all mandatory training days and ensure that all mandatary training is in date.
  • Comply with all HR system and policy requirements.

Risk Management, Quality, Patient Safety and Governance

 

  • Ensure compliance with all relevant HSE guidelines, policies, procedures and relevant legislation and regulatory requirements.
  • Participate in the continuous review and evaluation of policies, guidelines and existing practices through regular audit programmes and review engaging with the multi-disciplinary team where required.
  • Assist in promoting a culture of continuous quality improvement across the organisation. 
  • Be aware of the core objectives, standards and key performance indicators for the service and contribute to the monitoring of performance against these standards.
  • Participate in the requirements of the organisation’s risk management programme.
  • Promote the delivery of a high standard of care to all patients. 
  • Work with members of the team in devising Standard Operating Procedures for the development of the Department/Organisation.
  • Assist in ensuring a culture of safety, promoting positive reporting of incidents and near misses; investigate and take remedial action on incidents or near misses involving patients and staff according to organisation’s policies, protocols and guidelines.

 

Essential Criteria

Candidates must have at the latest date of application:

 

Essential:

  • At least 4 years’ experience at Senior Management Level in in an organisation.
  • Have a proven track record of achievement consistent with this Job Specification.
  • Have demonstrated capacity to achieve results through multi-disciplinary and cross-sectoral working in a related service.
  • A Primary Level 8 Degree Qualification in a relevant health care related field (ie Nursing/HSCP, Business or Finance, Quality and HR)

Desirable:

  • A Post Graduate 3rd level qualification in a Leadership and Management or relevant field would be desirable

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

 

Character

Each candidate for and any person holding the office must be of good character.

Age

Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act, 2004).  A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.

 

Registration

Please note that appointment to and continuation in posts that require statutory registration is dependent upon the post holder maintaining annual registration in the relevant division of the register maintained by the associated registration body.

Skills & Competencies

Technical & Professional Expertise

Has a command over the technical/ professional skills and knowledge required within the job holder’s role and continues to upskill to maintain high professional standards and continuous professional development requirements

 

Leadership & Management

Manages performance to deliver team goals; demonstrates accountability for leading, directing, monitoring and evaluating Connolly Hospital services. Creates a climate in which people want to do their best. Promotes confidence and positive attitude; influences others to follow a common goal.

 

Building & Maintaining Relationships

Builds and maintains relationships with a network of people. Recognises the two way nature of relationships and works to develop mutually beneficial partnerships. Interacts with others in a manner that builds respect and fosters trust.

 

Driving Innovation

Possesses the ability and desire to improve organisation performance by developing or creating innovative solutions.

 

Strategic Thinking

Capable of lifting their thinking and applying their efforts outside of daily tasks to prepare strategies that take account of issues and trends and how these link to the objectives of the organisation.

 

Commitment to Quality & Risk Management

The ability to focus on understanding stakeholder’s needs and expectations and to respond effectively and efficiently to them. Has a good knowledge of and is committed to offer a quality service through the achievement of goals, accreditation standards, other organisation/department standards and risk management frameworks and guidelines.

 

Patient Centred           

Demonstrates eagerness to understand patient needs. Views the patient as central to the delivery of every day service through consistent understanding, tolerance, care, support and empathy while promoting empowerment, independence and choice.

 

Communication & Interpersonal Skills

Speaks and writes clearly, fluently and effectively to both individuals and groups; communicates in a manner that will persuade, convince and influence others, in order to motivate, inspire or encourage them to follow a particular course of action.

 

This Job Description is intended as a basic guide to the scope and responsibilities of the position and is subject to regular review and amendment. The role holder will be required to be flexible in this position and is expected to facilitate working additional hours on occasion, when requested.

 

The RCSI Hospital Group is an Equal Opportunities Employer.

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