RCSI Hospital Group HQ

Grade VII Legal Advisor / Freedom of Information & Data Protection Compliance Officer

Job Locations Connolly Hospital
Posted Date 1 week ago(15/07/2021 10:49)
Job ID
2021-1220
# of Openings
1
Category
Management & Administrative
Closing Date
30/07/2021

Overview

The Legal Advisor and FOI & GDPR Compliance Officer will be the technical expert in corporate enforcement and regulatory matters within the Hospital.

 

To manage the organisation’s data protection obligations in line with the Data Protection Acts, ensuring that the Hospital is compliant with the legislation.

 

Key responsibilities include:

 

  • To liaise with the external legal advisors and assisting in the provision of instructions to those advisors, subject to the provision of the HSE arrangement for the provision of legal services.
  • Liaise with the State Claims Agency regarding information requests that may be related to Clinical Claims.
  • The processing of all FOI, data protection, administration access and PQ requests.
  • Advising the Hospital Executive on any data protection issues with regard to the exchange of information with other agencies and for any contracts or services.
  • Overseeing the management of the organisation’s data protection non-compliances and breaches.
  • To co-ordinate the implementation of the Data Protection quality improvement plan.
  • To provide management support within a function and to supervise staff within own remit

Organisational Context

The RCSI Hospital Group includes the following hospitals;

  • Beaumont Hospital
  • Cavan General Hospital
  • Connolly Hospital
  • Louth County Hospital
  • Monaghan General Hospital
  • Our Lady of Lourdes Hospital
  • Rotunda Hospital

The Academic Partner for the Group is the RCSI.

 

RCSI Hospital Group provides a national service and a regional service to Dublin and the North East and is committed to the provision of world-class care, exceptional clinical services with respect and compassion.

Key Responsibilities

The position of Legal Advisor and FOI & GDPR Compliance Officer (Grade VII) occupies a pivotal role within Connolly Hospital.  It encompasses both managerial and administrative responsibilities.

 

  • Responsible for the timely processing of FOI requests within the organisation.

 

  • Overseeing the processing of non-personal FOI requests and advising the General Manager accordingly.

 

  • To assist the General Manager to ensure a consistent approach on Data governance and priority setting in relation to GDPR

 

  • To lead on the implementation of the Data Protection quality improvement plan

 

  • To work with the General Manager to develop a Hospital wide strategy and overall objectives for GDPR/ FOI.

 

  • Prepare monthly report to the Executive Management Team.

 

  • To work with managers to ensure a consistent approach to data governance across the Hospital.

 

  • Liaise between the Executive Management Team and HSE Consumer Affairs.
  • Oversee the confidential destruction of records at the end of their agreed period of retention and in accordance with Hospital policy.

 

  • In relation to all the Directives and Legislation, ensure that the established timeframes are met and the required records are maintained.
  • To advise the Hospital Management Team of changes in legislation and regulatory requirements and ensure policies and procedures are updated accordingly.

 

  • Provide education and training to staff on GDPR/ FOI.

 

  • Audit Protection Compliance.

 

  • Advise the Data Governance group on FOI and data protection issues.

 

  • Undertake continuing education and professional development consistent with the post especially in relation to Data Protection and Freedom of Information.

 

  • To participate on and advise the Executive Research Management Team and the Research Ethics Committee on all matters relating to Data Protection and advise on Legal contract management

 

  • Ensure the Hospital can effectively manage its online presence and information flows across FOI, PQS and media queries.

 

  • Advise on, and work with Hospital staff, to develop communications plans and campaigns to support the work of the Division.

 

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. 

Essential Criteria

 

This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies*, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867

 

  • Eligible applicants will be those who on the closing date for the competition:

 

 

Have satisfactory experience in an office under the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 at a level not lower than that of Grade IV (or equivalent

 

and

 

have not less than two years satisfactory experience either in that office or in an office at a level not lower than that of Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004

 

and

  • Must have a legal professional qualification and relevant experience in FOI and data governance. Data protection related qualification such as CDPO, CIPP/E, or equivalent is desirable.

 

and

  • Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.

 

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

 

Character

Each candidate for and any person holding the office must be of good character.

 

Age

The Public Service Superannuation (Age of Retirement) Act, 2018* set 70 years as the compulsory retirement age for public servants.

 

       * Public Servants not affected by this legislation:

        Public servants recruited between 1 April 2004 and 31 December 2012 (new

         entrants) have no compulsory retirement age.

 

Public servants recruited since 1 January 2013 are members of the Single Pension Scheme and have a compulsory retirement age of 70.

 

Post Specific Requirements 

 

Candidates must

  • Must have a legal professional qualification and relevant experience in FOI and data governance.
  • Knowledge of the legislation in relation to GDPR and FOI is essential
  • Experience in in dealing with Freedom of Information Requests is essential
  • Have the ability to analyse contracts for research studies and advise the Research Ethics Committee in respect of any legal issues that may arise
  • Excellent organisation abilities and a high capacity for responsibility and individual initiative is essential.
  • Excellent written and oral communications skills.
  • Ability to communicate complex information clearly, both internally and externally.
  • Sound judgement and strong decision making skills.

Desirable:

  • Data protection related qualification such as CDPO, CIPP/E, or equivalent is desirable.
  • Proven experience in media relations, corporate communications, public relations, public information campaigns and digital media etc.

 

Skills & Competencies

Planning & Organising

  • The ability to look ahead and forward plan for service developments.  Anticipates trends and identifies opportunities.  Ensures that the learning from new service models and practices influences service planning.

 

Leadership & Teamwork

  • Provide leadership to all staff within his/her area of responsibility

 

  • Develop a shared sense of commitment in the provision of services

 

  • The ability to ensure that critical human and material resources are allocated in an effective way, monitors activity levels and intervenes to align resources and maximise efficiencies.

 

Critical Analysis & Decision Making

  • Has the ability to analyse and evaluate, in a rational, objective, consistent and systematic manner, a range of information and identify the core issues and arguments at hand.

 

  • Has the ability to consider a range of options available, involving other parties at the appropriate time and level and makes balanced and timely decisions.
  • Shows a strong degree of self-sufficiency, being capable of personally pushing proposals and recommending decisions on a proactive basis.

 

Knowledge & Professional Knowledge

  • Demonstrate evidence of experience with multidisciplinary teams at clinical, Support and administrative level

 

  • Demonstrate a working knowledge of IT systems

 

  • Demonstrate evidence of professional knowledge of GDPR, FOI and DP legislation

 

  • Ability to analyse contracts for research studies and advise the Research Ethics Committee in respect of any legal issues that may arise

 

  • Demonstrate capacity for management responsibility and demonstration of initiative, including decision making. Improve efficiency within working environment ability to evolve and adapt to a Rapid Changing Environment.

 

Communication & Interpersonal skills

  • The ability to get a message across fluently and persuasively in a variety of different media – oral, written and electronic.  The ability to make a compelling case to positively influence the thinking of others.  Is strategic in how he/she goes about influencing others: shows strong listening and sensing skills.

 

Policies and Procedures

  • The ability to design and implement structured policies and systems for the management of service delivery in consultation with key stakeholders and ensures clear role accountability for service levels.

 

This Job Description is intended as a basic guide to the scope and responsibilities of the position and is subject to regular review and amendment. The role holder will be required to be flexible in this position and is expected to facilitate working additional hours on occasion, when requested.

 

The RCSI Hospital Group is an Equal Opportunities Employer.

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